Employee Census Form

Request for Employee Census Form

Please complete the form below to receive a link to a census form, or to receive a secure email to reply with your census.

It is no secret that employees prefer to work for companies that offer health insurance versus working for a business that does not offer benefits.

As a small business employer, you also know that you are constantly competing with other businesses for qualified employees that offer health insurance and other benefits.

The benefits to your business for offering health, dental, vision, disability, and life insurance to your employees is a more stable workforce. 

Also, perhaps harder to document but arguably true, employee morale is higher when the employer offers benefits, leading to higher productivity.

The Small Business Administration can classify your business as small if it has up to $35.5 million in sales or up to 1,500 employees, depending on the industry.

If your business falls within this category we are here to serve you.

Whether your business is under 50 employees or over, the process to start or to change your health plans is the same. It starts with an employee census.

New plans can start at any point during the year.

Under 50 Employees (< 50 FTE)

For businesses and organizations with 2 to 50 full-time equivalent (FTE) there is no requirement to offer a health insurance plan to employees. FTE is a figure that accounts for full-time employees (those who work 30 hours per week), and part-time employees, to determine the size of your workforce.

Over 50 Employees (> 50 FTE)

Businesses and organizations with more than 50 FTE are considered large employers, per the Affordable Care Act, and have the option to either offer a “Qualified Health Plan” to all eligible employees or pay a penalty. The penalties for not offering a plan are considerable.

employee benefits

How can we assist you?

Working with us, as your broker-agent, does not increase the cost (premium) of the plans. The insurance companies pay the brokers and agents commission for facilitating the enrollment process and bringing the business. Most insurance companies will refer businesses to a broker.


Contact us for more details or if you have questions before sending your request for a census. 

We assist you with plan design, and plan type selection, which include most of the following factors:

  • HMO vs. PPO, or POS
  • Self-funded vs. fully insured
  • Referenced-based pricing
  • Metal level: Bronze, Silver, Gold, if applicable
  • Deductible, co-insurance and max out of pocket costs
  • Percentage of employer vs. employee pay
  • Dental
  • Vision
  • Disability
  • Life
  • Employee enrollment
  • Onsite one-on-one enrollment sessions vs. phone enrollment.
  • Bilingual enrollment (Spanish)
  • Compliance with ERISA and the DOL
  • Payroll deductions (Section 125 AKA Cafeteria plans)

FAQ about a census

An employee census provides the demographic information insurance carriers need in order to provide an insurance proposal for your employees based on the specifics of your group.

Yes, if you want to know the actual costs and make a decision based on real numbers, based on the demographics of your group.

We give you access to an electronic census form for your group. You enter the information directly on the form without the need to send it via email. This protects personal information from being sent unsecured via email. Only the insurance carrier(s) will have access to it. Census information is not shared with any third parties for marketing or any other purpose other than providing you with a proposal (quote).